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Executive calendar & meeting coordination

EnglishB1–C1AdministrationMulti-turn dialogue

Practise the language of executive calendar & meeting coordination as a complete professional exchange. Focus on clear intent, confirmation, follow-up and natural responses rather than memorising a fixed script.

Helpful tip: Read the exchange once, then repeat it while changing one detail: the deadline, task, fault, weather condition, drawing revision, garment issue or work priority.

Useful phrases

I have moved the meeting to 10:30.

I will circulate the agenda and minutes.

Could you confirm the attendees?

This action remains open.

I will follow up with the supplier.

Model dialogue

A: I have moved the meeting to 10:30.

B: I will circulate the agenda and minutes.

A: Could you confirm the attendees?

B: This action remains open.

A: I will follow up with the supplier.

Branch the conversation

Repeat the dialogue three times. First change the priority or condition. Then introduce a delay, defect, weather change or missing confirmation. Finally close the exchange with a named action, owner and follow-up time.

Professional context note: This lesson develops communication vocabulary. Follow your employer, vessel, project, workshop or site procedures for operational decisions.

Your turn

Create a six-line version of this conversation from your own work, study or sailing context. Use at least three phrases from the page and finish with a clear confirmation.

Ready for another?

Professional Dialogue Pathways → · English Professional & Specialist →

Nice work. Professional language becomes easier when you practise the whole exchange, not isolated words.